2019 Minutes and Program

Business Meeting Minutes

April 15, 2019

via Zoom

Members Attending: Sheryl Cowart Moss, Ian Mette, Kathleen Jorissen, Robert Sox, Patricia Guerra, Craig Willey, Brandon Butler, Jennifer Jacobs, Marla McGhee, Belinda Gimbert, Marcia Knoll, Zach Kelehear, Helen Hazi, Sheila Kahrs, Jim Kahrs, Sally Zepeda, Mary Lynne Derrington, Rose Rudnitski 

1. Call to Order

Dr. Sheryl Cowart Moss called the meeting to order at 10:06 AM. Members expressed appreciation to Dr. Ian Mette for hosting the virtual meeting.  Members commented on the excitement of being able to meet with COPIS members in the spring through a virtual meeting.

2. Membership Committee

Dr. Belinda Gimbert gave an overview of the membership committee report.  She noted that the committee has been working hard to update active membership, including some members who wanted to be removed from COPIS for personal/professional reasons, and some who want to return.  She also noted that there are five applications for membership that will be approved in October 2019. 

Questions about what should occur with an active regular members who has not paid dues recently but wants to return to COPIS were raised.  Dr. Jim Kahrs shared that in the past people have always been welcomed back in when they have reached out.  Dr. Sally Zepeda confirmed the practice.  Dr. Kathleen Jorissen stated she would will draft some language around how this practice might work.  She noted that updated membership procedures will be offered at the October 2019 meeting.

Dr. Gimbert reviewed that COPIS currently has 33 regular members and 42 emeritus members.

3. Publication Committee

Dr. Mette gave an overview and updated on the Journal of Educational Supervision (JES).  He noted that the goal of JES is to be the premier peer-reviewed journal in educational supervision.  JES is an open-access journal with digital object identifier (DOI) capability, which is necessary in the age of online publication.  With DOI JES is able to track the number of downloads for each publication.  Specifically, JES uses PlumX and Altmetric to track how much an article has been shared online, through Twitter, readers on Mendeley, news outlets or blogs, and citations in other publications.  This past year JES averaged roughly a 30%-40% acceptance rate, which is fairly decent and likely comparable to a mid-tier journal.  Additionally, there are currently 9 published articles through JES.

Dr. Mette also shared that JES has had over 1,000 downloads in the past year.  This is a huge accomplishment in terms of helping increase access to supervision scholarship.  The goal, Dr. Mette shared, is to actively recruit well-formed research and conceptual papers from COPIS, AERA, and UCEA (and other conferences) that will further the field of supervision.  Currently, JES has six categories, which include a) conceptual papers, b) empirical research papers, c) developing scholarship papers, d) connecting theory to practice papers, e) addressing equity papers, f) and intersection of supervision and evaluation papers.  

4. Program Committee Report

Dr. Zach Kelehear provided an overview of the proposed 2019 COPIS program, which Dr. Kelehear stated should be available in the next couple of weeks.  Dates for the 2019 COPIS meeting, which will be held in Augusta, Georgia, will be October 17-20.  The title of the 2019 conference is: Portraits of Supervision: Celebrating Our Legacy, Understanding Our Present, and Embracing Our Future.  Dr. Kelehear noted that Dr. Zepeda and Dr. Cowart Moss have been very helpful in planning the conference.

Dr. Kelehear shared that a location (Augusta Marriott Hotel and Convention Center) has been secured.  He noted that using the model from Maine last year the committee is in the final stages of developing the call for proposals.  There will also be a similar call for graduate students.  The goal is to have people to come in on Thursday to help young and developing scholars on what it takes to be published as a supervision scholar.  There would then be all day Friday and Saturday presentations, with no Sunday presentations.  The conference would follow the tradition of Friday dinner together, Saturday night dinner on your own, Sunday breakfast as you go out the door.

Dr. Kelehear also discussed the possibility of a book-ended business meeting, possibly on Thursday night/Friday morning for actionable items that would impact the 2019 COPIS meeting and then second part on Sunday morning.  The review of the program committee report ended with a conversation about how we might get more of our emeritus members involved.  Dr. Zepeda mentioned she had been in contact with Dr. Gerry Firth who might attend the meeting.  A brief conversation was had about how people will reach out to different emeriti to honor 1st and 2nd generation scholars.

5. Treasurer’s Report

Dr. Jorissen provided a review of the treasurer’s report.  Some items of note include that collected dues increase from an estimated amount of $750 to $1,125, that website development was lower than expected (dropped from $1,500 to $750), and that Dr. Jorissen proposed increasing the number of scholarships from two at $500 to three at $500 for the upcoming year.  Additionally, Dr. Jorissen provided information about needing to budget for web hosting fees of $30/month instead of $20/month, and that we would need to budget for an ongoing website domain fee.  She also noted that there is a $1,500 line item for JES to use for indexing purposes once the journal qualifies for indexing.

Dr. Jorissen also led COPIS members in a conversation about a variety of topics, including feasibility of becoming tax deductible (large process perhaps not worth the cost), whether COPIS should consider an auditing process (general consensus was that COPIS is too small), and that currently COPIS has not moved forward with collecting dues electronically (there would be too much work and a lot of red tape).  Dr. Jorissen moved to approve the budget update and Dr. Gimbert seconded the move.  The update passed unanimously. 

6. COPIS Website and Media Presence

Dr. Cowart Moss presented on behalf of Dr. Rebecca West Burns.  There were some technical issues with displaying the website, however a number of improvements have been made.  There is an active link to the 2019 COPIS conference, as well as hotels, registration, and a proposal portal.  There is also information about the guest speaker, Dr. Philip Lanoue, who was the 2015 AASA National Superintendent of the Year.  Additionally, there was a link to the Blumberg/Pajak Scholarship.  A recap of recent meetings (2018, 2017, and 2016) were also available.  For more information, please visit https://www.copis.org/.

7. Report from the Ad Hoc Constitution Committee

Dr. Cowart Moss presented on behalf of Dr. Lee Goldsberry.  Much of the language updates were about the following:

  • Allowing the COPIS treasurer to conduct business on behalf of COPIS and report back to group during business meeting

  • Updating the ability to have a virtual meeting rather than in person

  • Quorum needed (25% of active members) to decide on constitutional updates

  • Minutes to be sent out to COPIS members no later than two months after the meeting

  • Information on how COPIS can be dissolved if voted on by 2/3 of active members

  • No more than $11,500 shall be maintained in operating funds 

8. New Business 

A.   Discussion and Vote on Constitution

There was a general discussion among COPIS members about updating language regarding emeritus status.  Dr. Helen Hazi had questions for the group about language about welcoming people back, and more specifically if the intent of the language and how it relates to removing people from either list (active or emeritus).  Dr. Jorissen reported that some of the new language is related to some emeritus members have been asked to be removed, while others want to remain but can’t travel because they are located outside of the country.  Dr. Gimbert added that this is also about keeping an accurate membership record about communication, and that COPIS small enough to have to communicate individually but not to maintain records accurately online.  Dr. Hazi noted she felt the burden should be on the individual, not COPIS.  Dr. Hazi also brought up the fact that the AERA Supervision and Instructional Leadership SIG has a number of ‘transients’ that are similar to COPIS, so there might be some cross collaborative structures on how COPIS works to address these issues

A motion to approve was made by Dr. Jim Kahrs.  Dr. Kelehear seconded the motion.  It was a unanimous approval to update the constitution.

B.    Preparation for October 2019 in Augusta, GA

A very brief discussion was led by Dr. Cowart Moss about preparation for the 2019 COPIS conference.  Those interested in celebrating individuals should reach out to Dr. Kelehear.  Calls should be sent out shortly.  Dr. Jennifer Jacobs will be sending out a Graduate Student call as well.

C.   Blumberg-Pajak Scholars

A very brief discussion was led by Dr. Cowart Moss Blumberg-Pajak Scholars nominations.  Those interested in nominating individual students should reach out to Dr. Bernard Badiali and Dr. Jim Nolan.  Calls should be sent out shortly.

D.   Call for Proposals for October 2019

A very brief discussion was led by Dr. Cowart Moss about the Call for Proposals for the 2019 COPIS conference.  Calls should be sent out shortly.

 

Kindly submitted,

Ian M. Mette, PhD

COPIS Secretary

2018 Minutes and Program

Conference Program | Meeting Minutes

Dear COPIS Colleagues, 

#COPIS2018 at the University of Maine did not disappoint. To those who were unable to join us this year, we missed you and hope that you will join us next year at #COPIS2019 in Augusta, GA October 18th – 19th, 2019 (tentative dates). As my last act as your president, I write this email to update you on the organization and to share with you highlights from this year’s annual meeting, so please excuse this lengthy email.

First and foremost, a big shout out to Dr. Ian Mette from the University of Maine. He was the most gracious host, who planned and executed an amazing conference. Ian, thank you for all that you did to make this year’s conference so successful! We hope you are getting some well-deserved rest and relaxation.

Second, I’d like to highlight this year’s conference. We kicked off the meeting Friday afternoon with a graduate mentoring session led by Dr. Jenn Jacobs (University of South Florida). The session was well attended, and a sincere thank you to all of you who came to that session to support the doctoral students. COPIS has a longstanding tradition of nurturing the next generation of scholars of instructional supervision, and it is because of the commitment and dedication of our members that we successfully uphold that tradition. Following the graduate session, the conference kicked off with an informative keynote from colleague, Dr. Steve Gordon (Texas State University) who set the stage for thinking about supervision’s past, present, and future. Following Dr. Gordon was a panel of experts, Dr. Lee Goldsberry (retired, University of Southern Maine), Dr. Rebecca West Burns (University of South Florida), Dr. Helen Hazi (University of Pittsburgh), and Dr. Steve Gordon (Texas State University) who responded to a series of questions related to enduring concepts and ideas in supervision, their roles in influencing the field of instructional supervision, and thoughts for the future of instructional supervision. The evening concluded with recognizing this year’s Blumberg/Pajak Scholars, Jon Doty (University of Maine) and Steve Haberlin (University of South Florida).

As in true COPIS style, Saturday was jam-packed with several presentations and filled with engaging conversations that pushed all of our thinking to advance the field.  The day began with a bright and early bus ride from the hotel to the University of Maine. Riding the school bus brought back great memories, allowed us to connect with colleagues, and extended collegial conversations about supervision. We liked being able to see the University of Maine and we enjoyed the reflective time on the bus. During the day, we took a few moments to honor our colleagues, Art Blumberg and Ed Pajak, following the impressive presentations from Blumberg/Pajak scholars, Jon Doty and Steve Haberlin. Sharing stories about Art, Ed, and their influence on COPIS members was a powerful experience. Another highlight of the day was a guest virtual appearance from Dr. Noreen Garman who co-presented with Helen Hazi. It was truly amazing to be able to have Dr. Garman with us, and it inspired ideas for how we can get other emeritus members involved in future conferences. We ended the day with round tables from graduate students from Penn State University. Many thanks to all of you who volunteered to chair the sessions and help the day run so smoothly.

Finally, on Sunday, we kicked off the morning debriefing the conference by recognizing the tremendous efforts and success of Dr. Ian Mette and we generated ideas for consideration for 2019. Of most importance is the change of moving to two full days for the conference (all day Friday and Saturday) so that participants can travel on Thursday and Sunday, and so that we can get more participation from the membership at the Business Meeting, which will tentatively be held on Saturday morning for members. Dr. Zach Kelehear and Dr. Sheryl Cowart Moss are already working on the design for next year and we look forward to #COPIS2019 in Augusta, Georgia. Be on the lookout for more information about #COPIS2019.  

Highlights from the Business Meeting

Many thanks to Secretary, Dr. Sheryl Cowart Moss, who captured the attached minutes for us. Dr. Moss became the 2018-2019 COPIS President at the conclusion of this year’s meeting. Below are some highlights from the Business Meeting. 

1.     Congratulations to our newest member, Dr. Craig Willey (Indiana University-Purdue University Indianapolis)! We are so excited to have you join the group!

2.     The COPIS officers for 2018-2019 include:

a.     Dr. Sheryl Cowart Moss, President

b.     Dr. Ian Mette, Secretary

c.      Dr. Kathleen Jorissen, Treasurer

3.     The 2018-2019 COPIS Committees include:

a.     Program Committee: Dr. Zach Kelehear (Chair), Dr. Don Beach, Dr. Sheryl Cowart Moss, Dr. Jenn Jacobs, and Dr. Ian Mette.

b.     Site Selection Committee: Dr. Kathleen Jorissen (Co-Chair), Dr. Brandon Butler (Co-Chair), and Dr. Zach Kelehear

c.      Membership Committee: Dr. Belinda Gimbert (Chair), Dr. Rebecca West Burns, Dr. Zach Kelehear

d.     Scholarship Committee: Dr. Jim Nolan (Co-Chair), Dr. Bernard Badiali (Co-Chair), Dr. Sheryl Cowart Moss

e.     Publications Committee: Dr. Sally Zepeda (Chair), Dr. Don Beach, Dr. Marla McGhee, Dr. Steve Gordon, and Dr. Sheryl Cowart Moss

f.      Nominations Committee: Dr. Rebecca West Burns (Chair), Dr. Susan Sullivan, and Dr. Marcia Knoll.

g.     Graduate Student Committee: Dr. Jennifer Jacobs (Chair), Dr. Don Beach, Dr. Brandon Butler, and Dr. Steve Gordon

4.     At the discretion of the President and with support from those at the business meeting, two new ad-hoc committees were appointed:

a.     Ad-Hoc Constitution Committee: Dr. Lee Goldsberry (Chair), Dr. Marcia Knoll, Dr. Belinda Gimbert, Dr. Diane Yendol-Hoppey, Dr. Sheryl Cowart Moss, and Dr. Don Beach. The charge of the committee is to review the Constitution and propose revised language to reflect the current state of the organization.

b.     Ad-Hoc Web Site Committee: Dr. Rebecca West Burns (Chair), Dr. Lisa Reigel, Dr. Marla McGhee, Dr. Brandon Butler, and Dr. Jenn Jacobs. The charge of the committee is to revise the content to accurately reflect the state of the organization for the content migration to the new web site platform.

5.     Our web site is going to get a little makeover. The membership approved the migration of the content to a new hosting site that will be more secure, allow us to manage updates, and permit only payment of dues. Please remember to send your dues to Dr. Kathleen Jorissen if you have not done so already.

6.     With membership, we have two exciting items to report. The first is that we approved a graduate student membership category for the reduced cost of $10 per year. Graduate students must be sponsored by a member-in-good-standing of COPIS. Second, we approved an increase in our regular membership dues to $75 as of January 1, 2019.

7.     The Journal of Educational Supervision (JES) is up and running. Please share about this journal with other organizations and consider submitting your own work. Contact Dr. Ian Mette if you are interested in becoming more involved with the journal. The Publications Committee will be working over the next year to pursue a more formalized relationship with JES. Also, be on the lookout for a call for proposals from Dr. Laura Baecher and Dr. Rebecca West Burns for our first special issue of JES focused on supervision in clinically based teacher education.

8.     Finally, we agreed that we would like to hold business meetings more than once a year. In the past, the second meeting was traditionally held at UCEA but not all of our members attend that conference. Instead, we are planning on holding a virtual business meeting in 2019 probably in the late spring in addition to our normal business meeting at the annual meeting of COPIS. 

Overall, we had a wonderful weekend at this year’s conference and business meeting. It has been my pleasure to serve as your president over the past year, and as I pass the baton to Dr. Sheryl Cowart Moss for her presidency, I am confident that the organization is in excellent hands. I look forward to continued participation in the organization and the work that we will continue to do to support instructional supervision. Have a wonderful week and a fantastic year! 

Best,